KADEPAY FOR DAY SPAS
Guests should feel the calm the moment they book. KadePay gives your spa booking requests by therapist and service, intake forms signed before arrival, gift cards, packages and memberships, card-on-file authorization for your policy, and team permissions for the front desk, so the business side stays as quiet as the relaxation room.
Pay-As-You-Go starts at $0 per month. Usage and payment fees apply.
Sound familiar?
A day spa juggles therapists, treatments, gift cards and guests who booked weeks ago. These are the business moments spa owners say pull staff away from guests, and how KadePay handles each one.
Holiday certificates go out in envelopes, come back months later, and nobody can tell what was paid for or already used.
With KadePay
Issue gift cards from KadePay, and recipients see their gift card on your branded business page. Your team looks up what was issued instead of searching a drawer.
Ways to get paidA guest cancels her massage-and-facial package the morning of, leaving two therapists with a gap that is too late to fill.
With KadePay
Put your spa cancellation policy in the intake form and ask for card authorization. For a late cancellation, charge the fee your signed policy describes, and the guest gets a receipt.
Card on fileGuests arrive 15 minutes early to fill out a clipboard, and the treatment still starts late because nobody had time to read it.
With KadePay
Send a spa intake form with pressure, allergy and focus-area questions when you confirm the booking. Guests sign on their phone, and answers stay on their profile for the next visit.
Forms and signaturesYour monthly massage guests come anyway, but without a plan they drift to whichever spa has an opening this week.
With KadePay
Offer a spa membership as a monthly recurring bill on Team or Pro, or sell spa packages of five facials or massages and record each visit as it is used.
Recurring billingPart-timers need to book and check out guests, but they should not be issuing refunds or downloading every report.
With KadePay
On Team or Pro, add therapists and front desk staff as team members with permissions that fit their role, so refunds and transaction downloads stay with the people you choose.
Plans and feesHow it fits your week
From your website or Flex Link, guests request a massage, facial or body treatment with the therapist they prefer. The front desk confirms each request.
Guests complete and sign the intake form and your policies on their phone, and authorize a card on file if your policy calls for one.
Each therapist's calendar shows the service and its duration. A couples treatment is two appointments at the same hour, one on each therapist's calendar.
Charge the authorized card, tap a card on a compatible phone, or let guests scan the front desk QR. A flexible-amount link lets guests add gratuity.
Sell the package or membership at checkout, add a gift card for a friend, and book the next visit before the guest leaves the robe behind.
Every way your guests pay
Availability depends on your account setup and eligibility. You confirm Venmo and Zelle payments after checking they arrived.
Built in
Each tool writes to the same guest record, from the first booking request to the receipt.
KadePay for day spas
Day spa software has to serve two audiences at once: guests who want a calm booking experience, and a team that needs a clear schedule. KadePay covers the spa booking software basics, with requests by therapist and service that your front desk confirms, and adds intake forms, payments and guest profiles in the same app.
Revenue in a small spa business leans on repeat visits and gifts. Spa gift cards sell in December and around Mother's Day, spa packages turn a single massage into a series, and a spa membership on a monthly recurring bill gives regulars a reason to return every month.
A couples massage or a bridal spa day needs extra care. Put each treatment on its therapist's calendar at the same time, send a deposit link for group bookings with an event date question, and keep your spa cancellation policy in a form every guest signs.
KadePay is not a treatment-room scheduler or a retail system. It keeps bookings, intake, payments, gift cards, packages and team permissions together, so your front desk spends more of the day with guests and less of it with paperwork. Your bookkeeper gets transaction downloads instead of a box of receipts.
CLEAR ANSWERS
For a small team, the best fit covers booking, intake, payments and repeat business without a separate system for each. KadePay offers booking requests by therapist, signed intake forms, card on file, spa gift cards, packages, memberships on Team or Pro and team permissions.
Yes. Issue business gift cards in KadePay for the amounts you choose, and the recipient sees the card on your branded business page. Gift cards are an easy holiday and birthday present for the friends and family of your regular guests.
Book two treatments at the same time, one on each therapist's calendar, and keep both guests' intake forms on their own profiles. KadePay does not assign treatment rooms, so your team places the couple in the right room.
Add the fee to a policy form every guest signs, and ask for card authorization during intake. If a guest cancels late or misses the appointment, charge the fee your signed policy describes.
Yes. Sell packages of several visits and record each one as it is used; booking each visit is separate. Memberships are monthly recurring bills on Team or Pro, charged to a card the guest authorized and can revoke.
Most spas with staff choose Team at $10 per month or Pro at $35 per month for team members, memberships and permissions. Pay-As-You-Go starts at $0 per month for a single provider. Payment and usage fees apply on every plan; see the pricing page.
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