KADEPAY FOR MED SPAS
Your injector's book looks full until filler clients cancel the night before. KadePay collects deposits, keeps authorized cards on file, runs monthly memberships, sells laser packages and stores signed consent forms with each client, so the front desk spends less time chasing and more time welcoming.
Pay-As-You-Go starts at $0 per month. Usage and payment fees apply.
Sound familiar?
Aesthetic practices run on booked chair time, product set aside for a client and people who come back every few months. These are the money moments med spa owners and injectors raise most, and what KadePay does about each one.
Two syringes are set aside for Saturday, the client texts on Friday night that something came up, and it is far too late to fill the slot.
With KadePay
After you confirm the appointment, text a fixed-amount deposit link, such as $100 toward lip filler. On treatment day you bill only the balance, and your signed policy spells out when a deposit is kept.
Payment links and QR codesA $480 tox appointment disappears without a word, and asking for a fee afterward turns into an argument over text.
With KadePay
Clients sign your cancellation policy as a form and authorize a card on file at the same time. If they miss the visit, you can charge the fee your signed policy describes and they receive a receipt.
Card on fileMembers pay $199 a month for a facial and a tox credit, but someone has to remember who paid, who paused and who is owed what.
With KadePay
On the Team or Pro plan, set up a monthly membership that bills each member's authorized card. Private notes on the profile track the perks each member has used, so checkout matches what you promised.
Recurring billingA $2,400 laser series gets a yes in the treatment room and a 'let me think about it' at the front desk.
With KadePay
Offer Affirm pay-over-time where the client is eligible and Affirm approves, or agree a payment plan with a set number of installments from a saved card. Selling the series as a package records each session as it is used.
Payment plansNew clients fill out paper consent and photo release forms in the lobby, the appointment starts late, and the pages end up in a binder.
With KadePay
Send consent forms, photo releases and practice policies that clients complete and sign on their own phone before they arrive. Signed forms stay with the client profile, ready when the injector walks in.
Forms and signaturesHow it fits your week
She taps the link in your social bio and requests a consultation or a treatment time. Your coordinator reviews the request against the injector's day and confirms it.
A deposit link and your consent forms go out after confirmation. The client pays, signs and authorizes a card on file from her phone before the visit.
The injector bills the units used and charges the saved card, or the client taps her card on a compatible phone with Tap to Pay. Nobody waits in line at the desk.
Automatic appointment reminders go out before her next tox visit, her membership renews each month, and her remaining laser sessions show on her profile.
Every way your clients pay
Availability depends on your account setup and eligibility. You confirm Venmo and Zelle payments after checking they arrived.
Built in
Each tool writes to the same client record, from the first booking request to the receipt.
KadePay for med spas
Most aesthetic practices already have a charting system for treatment notes and photos. What they often lack is a simple way to take money at each step of the client relationship: the deposit when a filler appointment is confirmed, the balance after the visit, the monthly membership and the package that brings someone back six times. KadePay focuses on that money side and leaves clinical charting where it already lives.
A clear med spa deposit policy and a fair med spa cancellation fee work best when the client agrees to them before the appointment. KadePay puts the policy in a signed form, collects the deposit by link after you confirm the booking, and keeps the authorized card ready for the fee your policy describes. The conversation stays polite and the paperwork stays in one place.
Recurring revenue is where med spa membership software earns its keep. A Botox membership with a monthly credit, a facial club, laser hair removal packages and med spa gift cards each bring clients back on a rhythm you can plan around. For larger plans, med spa financing through Affirm for eligible clients or an in-house installment plan helps a yes at the consultation become a booked series.
If you mainly need a med spa booking app with payments attached, KadePay gives you booking links where clients request a time, automatic reminders and a branded page where clients see their appointments, bills and forms.
CLEAR ANSWERS
Look for one place that handles deposits, card on file, memberships and packages without adding steps at checkout. KadePay covers those, plus consent forms, gift cards, Affirm for eligible clients and booking requests your team confirms. Many med spas keep charting in their clinical system and run payments in KadePay.
Have clients sign your cancellation policy as a form and authorize a saved card. When a client misses an appointment, charge the fee your signed policy describes from that card and the client gets a receipt. Clients can revoke the authorization, so ask again when a card changes.
KadePay offers Affirm pay-over-time where the client is eligible, subject to Affirm's approval, which helps with a $2,400 laser series or a full-face plan. You can also agree an in-house payment plan with a set number of installments collected from the client's saved card or bank account.
No. In a med spa, KadePay runs the payments, booking requests, forms, packages and business notes. It is not a place for clinical or medical records, injection maps or treatment photos, and it does not bill insurers. Keep charting in your clinical system and use KadePay for the business side of the spa.
On the Team or Pro plan, create a recurring membership, for example $99 a month toward neurotoxin, and send it to the client. She authorizes her card once, the membership bills each month, and you note the credits she has used on her profile.
Pay-As-You-Go is $0 per month for a single injector getting started; payment and usage fees apply. Memberships, recurring billing and team members come with Team at $10 per month or Pro at $35 per month. The pricing page lists what each plan includes.
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