KADEPAY FOR CATERERS
A wedding for 150 becomes 132 the week before, the corporate lunch needs a PO number, and the tasting couple has not paid. KadePay handles the deposit that holds the date, the final bill for the confirmed count and the payment plan in between, so your team can focus on prep.
Pay-As-You-Go starts at $0 per month. Usage and payment fees apply.
Sound familiar?
Catering money moves with the guest count, the menu changes and the client's finance department. These are the points where caterers lose time or margin, and what KadePay does about each one.
A couple asks you to hold a Saturday in October while they compare caterers. You turn away a rehearsal dinner, and then they go with someone else.
With KadePay
Send the catering deposit as a bill with your signed proposal attached. On Team or Pro, a vanishing bill expires when your hold does, so an unpaid date goes back on your calendar.
Vanishing billsThe contract was for 150 guests at $68 each. Ten days out the planner emails 132, plus four vegan plates and a kids' table.
With KadePay
Once the final headcount is locked, send the remaining balance as a new bill, minus the deposit, with the updated event order attached. The client sees exactly what changed and pays from the text.
Ways to get paidCouples book tastings with three caterers in one weekend. Your chef spends an afternoon plating for two, and they book the venue's in-house team instead.
With KadePay
Let couples request a tasting through your booking link, then send a fixed-amount link for the tasting fee your policy sets. You can credit it on the event bill if they book with you.
Appointment bookingThe office manager loved the lunch, but accounts payable needs a corporate catering invoice with the PO, an itemized list and a way to pay that is not a personal card.
With KadePay
Add the PO number to a KadePay bill, attach the itemized order, and let finance pay by ACH bank transfer or card. Reminders keep following up so you do not have to.
Ways to get paidA $14,000 wedding dinner is a big number for a couple who is also paying the venue and photographer in the same month.
With KadePay
Agree on a catering payment schedule at signing and run it as a payment plan from the card the couple authorized, with the last installment due before your guest count deadline.
Payment plansHow it fits your week
A couple or office manager requests a tasting or planning consultation from your booking link. You confirm the time and send a link to pay for the tasting.
Your catering contract becomes a form they sign on their phone, and the deposit bill follows with the event order attached as a PDF.
The balance runs as agreed installments from their authorized card. Customer questions on the deposit link already captured the date, venue and estimated guest count.
When the headcount locks, send a bill for whatever is left after the deposit and installments, with the revised event order attached.
Gratuity or a late add-on like an extra hour of service staff can go on a flexible-amount link, or through Tap to Pay on a compatible phone.
Every way your clients pay
Availability depends on your account setup and eligibility. You confirm Venmo and Zelle payments after checking they arrived.
Built in
Each tool writes to the same client record, from the first booking request to the receipt.
KadePay for caterers
Full catering platforms handle recipes, prep sheets and staffing. Many independent caterers already have a system for the kitchen and need something simpler for the money. KadePay stays on that side: deposits, payment plans, final bills and event catering payments by card, wallet or bank transfer.
A catering deposit holds the date and covers early costs like rentals you reserve for the event. The final headcount sets everything else, which is why catering contracts usually set a count deadline a week or two before the event. Sending the balance as a fresh bill after that deadline, with the revised event order attached, keeps the numbers clear for everyone.
Corporate catering invoice needs are different. Finance teams want itemized bills, PO numbers and a way to pay by ACH. A KadePay bill carries the attachment, sends reminders and accepts bank transfer, and your bookkeeper can download transactions at month end. Standing office lunches can run as recurring bills on Team or Pro.
On the day, a flexible-amount link or Tap to Pay on a compatible phone handles gratuity and last-minute add-ons. Clients who settle by Venmo or Zelle send it from their own app, and you record it against the event so the balance reads zero.
CLEAR ANSWERS
Look for deposits, final bills and payment plans that still work when the guest count changes. KadePay sends deposit and balance bills with your event order attached, takes tasting requests and accepts cards, wallets and bank transfer. It does not replace your kitchen or recipe software.
The amount is your decision and belongs in your signed contract. To collect it, send a bill or fixed-amount link with the contract attached, and add customer questions for the event date, venue and expected guest count.
When the count locks, create a new bill for the remaining balance after the deposit and any installments, attach the revised event order and text it to the client. Reminders can follow up until it is paid.
That is your policy to set. If you charge one, couples request a tasting time through your booking link, then pay the tasting fee from a fixed-amount link. You can credit it on the event bill if they book.
Yes. KadePay bills accept ACH bank transfer and cards. Add the purchase order number and itemized order to the bill, and reminders follow up with the finance contact. Transaction downloads help your bookkeeper match each payment.
On Pay-As-You-Go the plan is $0 per month. Payment and usage fees apply. Team is $10 per month and adds team members, vanishing bills and recurring billing for standing office lunches; Pro is $35 per month. Details are on the pricing page.
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