KADEPAY FOR WEDDING & EVENT PLANNERS
You keep every vendor deadline for your couples, yet your own planning fee is often the last invoice anyone thinks about. KadePay sends your retainer, splits the rest into agreed installments, collects signed agreements and gives each couple one branded page for everything they owe you.
Pay-As-You-Go starts at $0 per month. Usage and payment fees apply.
Sound familiar?
Planners track caterer deposits, florist balances and venue installments for their couples, then send their own invoice last. These are the moments where planning businesses lose money or time, and how KadePay keeps your side as organized as the timeline.
The contract is signed, the venue tour is booked, and you are already researching florists. The retainer is still sitting in their inbox under three other wedding emails.
With KadePay
Send the wedding planner retainer as a fixed-amount link the moment the contract is signed, with the agreement attached to the bill. The couple can pay by card, Apple Pay or bank transfer from their phone.
Payment links and QR codesYour full-planning package is $8,500 over fourteen months. Every few months you dig through emails to remember which payment is next and whether the last one cleared.
With KadePay
Agree on a planning fee payment schedule at signing and run it as a payment plan from the card the couple authorized. Each installment is collected on its date, and both of you can see what is left.
Payment plansMonth-of clients find you eight weeks out, need a timeline yesterday, and assume your bill can wait until after the honeymoon.
With KadePay
Use a vanishing bill on Team or Pro so the coordination offer expires if the date is not secured, and attach a sample timeline so they see exactly what they are paying for.
Vanishing billsThe company retreat has a purchase order, three approvers and a finance team that will not pay through a personal payment app.
With KadePay
Send an event planner invoice as a KadePay bill with the signed scope attached. Finance can pay by ACH bank transfer or card, and reminders follow up until it clears.
Ways to get paidThe couple sends Pinterest boards, the venue sends a floor plan PDF, and the rental company sends a revised order, all in separate threads.
With KadePay
Keep a shared Gallery folder on each couple's profile for mood boards and floor plans, read-only or open for them to add photos. Your private notes about family dynamics stay with you.
Customer profiles and notesHow it fits your week
An engaged couple requests a discovery call from the link on your website. You look over the request, confirm a time and note their date and venue on the profile.
Your wedding planner contract goes out as a form they sign on their phone. The retainer link follows, and the receipt text tells them what happens next.
The rest of the planning fee runs as agreed installments, with a design fee or extra coordination hours added as a separate bill when they come up.
Your branded business page shows each couple their bills, upcoming meetings and signed forms. They can add it to their home screen and stop searching email for your invoices.
Your fees are paid before the rehearsal, so the week is about vendors, timelines and the couple. A gratuity or late add-on can go on a flexible-amount link.
Every way your clients pay
Availability depends on your account setup and eligibility. You confirm Venmo and Zelle payments after checking they arrived.
Built in
Each tool writes to the same client record, from the first booking request to the receipt.
KadePay for event planners
Planners already live in timelines, vendor lists and design boards, and plenty of event planner software tries to own all of that too. KadePay stays with the part that pays you: booking requests for discovery calls, signed agreements, retainers, installments and invoices, with one record per client.
A wedding planner retainer is usually the first money in, often a year or more ahead. Spreading the rest of the planning fee across the engagement keeps cash coming in during the slow months, and keeps couples from facing one large bill alongside the venue's final payment.
Day-of coordination and partial planning clients move faster, so a short contract form and a vanishing bill that expires keep the booking decision clear. Corporate event deposits are a different conversation: finance teams want a proper bill, a signed scope and an ACH option, all of which a KadePay bill can carry.
Couples who prefer Venmo or Zelle can still pay that way. You record the payment against their bill, KadePay adds no fee to recorded payments, and your books show every installment no matter how it arrived. When the season ends, a transaction download goes straight to your bookkeeper.
CLEAR ANSWERS
Pick something that handles your contracts, retainer, installment schedule and client communication without duplicating the design tools you love. KadePay covers the business side: booking requests, signed forms, payment links, payment plans and a branded page for each couple.
After the contract is signed, send a bill or fixed-amount link for the retainer your agreement sets, with the contract attached. The couple pays by card, wallet or bank transfer, and the receipt can explain your next steps.
Yes. Agree on the installments with your couple at signing, and KadePay collects each payment from an eligible saved method they authorized. Every completed and upcoming installment shows on the client's profile.
Yes. KadePay bills accept ACH bank transfer as well as cards, and you can attach the signed scope or purchase order details. Reminders follow up with the finance contact until the bill is paid.
No. KadePay collects the payments your business is owed, including Venmo or Zelle payments you record. Couples keep paying the venue, caterer and florist directly, and you can keep their vendor contacts and due dates in private notes.
Pay-As-You-Go runs $0 per month. Payment and usage fees apply. Team at $10 per month adds team members for your coordinators plus vanishing bills and recurring billing, and Pro is $35 per month. Compare plans on the pricing page.
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