KADEPAY FOR FLORISTS & FLORAL DESIGNERS
Wedding stems get ordered weeks ahead, so the money has to arrive before the wholesaler's bill does. KadePay takes the deposit when the couple signs, collects the rest in agreed installments, and handles the walk-in, phone and standing orders that keep the shop busy between weddings.
Pay-As-You-Go starts at $0 per month. Usage and payment fees apply.
Sound familiar?
Florists buy perishable product weeks ahead and get paid on the couple's schedule. These are the moments where that gap hurts, and how KadePay closes it without making the conversation awkward.
You spent two hours on a proposal and held the date for the Hendricks wedding. Three weeks later they still have not paid, and every other inquiry for that weekend got a no.
With KadePay
Send the florist deposit as a bill with your proposal PDF attached the same day they say yes. If they need time to decide, a vanishing bill on Team or Pro closes the offer on the date you set.
Vanishing billsYour order for 140 garden roses went in three weeks out. The final payment is still pending, and you are floating the cost out of the shop account.
With KadePay
Agree on a wedding flowers payment schedule at signing and run it as a payment plan from the couple's authorized card, ending before your product order cutoff.
Payment plansTwo more boutonnieres, a bigger arch and centerpieces for the sweetheart table, all agreed by text the week of the wedding.
With KadePay
Send a new florist invoice for the additions as soon as they are approved, with reference photos attached, or charge the card the couple authorized for future bills.
Card on fileSomeone calls in a sympathy arrangement for Saturday's service, and the card details end up on a scrap of paper next to the register.
With KadePay
Use New Charge to take the card on the call, or text a payment link with the delivery address and card message as customer questions. Florist phone orders end up with a receipt and a record.
Payment links and QR codesThe dental office down the street wants a lobby arrangement every Monday. You deliver it faithfully and invoice whenever there is a quiet afternoon.
With KadePay
On Team or Pro, set the arrangement up as a weekly flower subscription that bills on schedule, or as a recurring bill to a card on file the client authorized.
Recurring billingHow it fits your week
A couple requests a floral consultation from the link on your website. You confirm a studio time, and a shared folder on their profile collects inspiration photos and the venue floor plan.
They sign your agreement as a form on their phone, then pay the deposit from a bill with your proposal PDF attached.
The rest runs as a payment plan from their authorized card, finishing before you order product. Changes approved later go on their own bill.
Everything is paid before setup, so your team focuses on the arch and centerpieces. Private notes hold the venue contact and the right load-in door.
Every way your clients pay
Availability depends on your account setup and eligibility. You confirm Venmo and Zelle payments after checking they arrived.
Built in
Each tool writes to the same client record, from the first booking request to the receipt.
KadePay for florists
Wedding florist software often focuses on recipes, stem counts and proposals. The money still has to move, though: a deposit when the couple signs, installments before you place the stem order, and a final bill for late additions. KadePay handles that part and keeps each couple's history in one profile.
Timing matters more for florists than for most vendors because the product is perishable and bought ahead. A wedding flowers payment schedule that ends before your wholesale order means you are never floating the cost of 300 stems on a couple's promise.
Between weddings, the shop runs on everyday sales. Phone orders for sympathy pieces, walk-in bouquets, gift cards and weekly office arrangements all fit in the same account, paid by card, Apple Pay, Google Pay or bank transfer. Tap to Pay on a compatible phone also takes payment at a pop-up flower bar or a weekend market stand.
Some couples prefer Venmo or Zelle. They send it from their own app, you record it in KadePay against the right bill, and the recorded payment carries no KadePay fee. Your bookkeeper can download every transaction at the end of the month.
CLEAR ANSWERS
One that takes the deposit at signing, collects the balance before you order product, and still handles phone orders and walk-ins. KadePay does that, alongside consultation requests, signed agreement forms and recurring bills for standing orders. Keep your recipe and proposal tools for the design side.
Your contract sets the timing. Many florists take the deposit at signing and want the balance a few weeks before the wedding, ahead of the stem order. KadePay can run that as a payment plan from the couple's authorized card.
Yes. Use New Charge to enter the card while the customer is on the line, or text them a payment link that asks for the delivery address and card message. Either way they get a receipt.
Yes, on Team or Pro. Create a subscription or recurring bill for the weekly arrangement, and the client pays on schedule from a card they authorized. Changes to size or price go into a new agreement with the client.
No. KadePay does not build proposals, floral recipes or stem counts. Attach the proposal you already make to a deposit bill, and KadePay handles signatures through forms, payments, payment plans and client records.
Pay-As-You-Go has a $0 monthly price. Payment and usage fees apply. Subscriptions for standing orders and vanishing bills come with Team at $10 per month or Pro at $35 per month. The pricing page has the full plan comparison.
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