KADEPAY FOR MARTIAL ARTS SCHOOLS
Teaching a white belt to fall safely takes patience. Chasing a parent for last month's tuition takes something else. KadePay handles monthly tuition, belt testing fees, tournament tickets, signed waivers and private lesson requests, so instructors stay focused on students and the front desk stays friendly.
Pay-As-You-Go starts at $0 per month. Usage and payment fees apply.
Sound familiar?
School owners say the hardest part of the business is not the curriculum. It is the money conversation at the front desk with parents they see three times a week. Here is how KadePay quiets it.
A parent's card expired in January, the school kept teaching, and nobody noticed until February's numbers came up short.
With KadePay
Bill martial arts tuition as a recurring charge on Team or Pro to the payment method each parent authorized. Every payment lands in one transaction list, so you can spot a missed month before the next class.
Recurring billingPulling a parent aside after their son's class to mention a failed payment is the worst part of your evening, every single time.
With KadePay
Send the parent a bill by text with reminders turned on, and they pay from the link on their own time. The conversation moves off the mat and into a receipt.
Ways to get paidTesting night comes around, twenty families hand over cash or checks, and you spend Sunday matching envelopes to names.
With KadePay
Share a fixed-amount link for belt testing fees, such as $45 per test, with a question asking for the student's name and current rank. Every payment arrives showing who it is for.
Payment links and QR codesYour in-house tournament needs entry fees, spectator admission and a list at the door, and last year all of it lived on paper.
With KadePay
Use a payment link for tournament registration with a question for weight class or division, and sell spectator tickets with QR check-in at the door. Tickets are general admission.
Payment links and QR codesYour insurance agent asks for signed waivers, and you discover the folder only covers students who joined after 2022.
With KadePay
Send a martial arts waiver and school policies as a form parents sign on their own phone. Each signed copy stays on the parent's profile, next to tuition history and notes.
Forms and signaturesHow it fits your week
A parent taps the link on your website, requests a free trial class time and signs the waiver on their phone. You confirm the trial and meet them on the mat.
If they join, send the enrollment agreement and a first-month bill, and ask the parent to authorize a payment method for monthly tuition.
On Team or Pro, tuition bills on the same date each month to the authorized method. Parents are notified with each charge, and you see every payment in one place.
Belt testing, sparring gear and seminars each get their own link. Parents pay from their phone, and private notes on each profile keep rank, sizes and siblings straight.
A black belt program or a summer camp can run on a payment plan with a set number of installments, collected from an eligible saved method.
Every way your students pay
Availability depends on your account setup and eligibility. You confirm Venmo and Zelle payments after checking they arrived.
Built in
Each tool writes to the same student record, from the first booking request to the receipt.
KadePay for martial arts schools
Not every school needs full dojo management software with rank modules and lead funnels. Many karate, taekwondo and jiu-jitsu owners mainly need martial arts tuition to arrive on time, testing fees collected without envelopes and waivers on file. The best martial arts software for a small school is often the one that fixes billing first, and that is where KadePay focuses.
Family martial arts billing works best when the parent is the customer. You bill the parent for each child's tuition, private notes record every child's rank and uniform size, and the parent's branded business page shows their bills and signed forms in one place.
Adult programs have their own rhythm. BJJ gym payments often mix monthly memberships, mat fees for visitors from other academies and open-mat donations, and KadePay handles all three with recurring bills, a counter QR code and a flexible-amount link. A private lesson with the head instructor can sit on the same calendar as a booking request.
If you want karate school software that does not need a desktop at the front desk, KadePay runs on a phone. Take a testing fee with Tap to Pay on a compatible phone, and record a parent's Zelle payment the same evening.
CLEAR ANSWERS
For most small schools, the best fit collects tuition reliably and keeps waivers on file. KadePay bills tuition on Team or Pro, sells testing and tournament links, collects signed waivers and takes card, bank, Apple Pay and Google Pay payments. Rank and attendance stay in your current system or notes.
Create a fixed-amount payment link for the test, such as $45, and add a question for the student's name and rank. Share it with testing families by text, or post the QR code at the desk. Each payment shows who it covers.
Yes. Parents can pay a bill by ACH bank transfer as well as card, Apple Pay or Google Pay. Where permitted, you can also pass eligible credit-card fees on to the parent, which some schools prefer for monthly tuition.
The parent is your customer. Send one bill that covers each child's tuition, or set up a recurring bill on Team or Pro. Private notes on the parent's profile keep each student's rank, class and uniform size.
Yes, for the payments. Use a payment link with a question for division or weight class to collect entries, and sell spectator tickets with QR check-in. Brackets, mat assignments and scoring are not part of KadePay.
Pay-As-You-Go starts at $0 per month for a school testing the waters; payment and usage fees apply. Recurring tuition and instructor accounts need Team at $10 per month or Pro at $35 per month, and the pricing page shows what each plan adds.
YOUR WORK COMES FIRST
