KADEPAY FOR NUTRITIONISTS & DIETITIANS
Nutrition care works over weeks, not one visit, and so does the billing. KadePay lets new clients request an initial assessment, finish your intake questionnaire before they arrive, and pay for a three-month program in full or in parts. Appointments stay focused on food and habits, not invoices.
Pay-As-You-Go starts at $0 per month. Usage and payment fees apply.
Sound familiar?
Dietitians who run their own practice tell a similar story: the counseling is rewarding, but packages, payments and paperwork stretch the workday. These are the friction points KadePay takes on.
A single assessment rarely changes anything. The real results come around week six, but clients paying visit by visit drop off after the second appointment.
With KadePay
Sell a program up front, such as an initial assessment plus five follow-ups for $890, and record each follow-up as it happens. Clients can see what remains, while each appointment is still requested separately.
Packages and sessionsPeople want the three-month program, but the total makes them hesitate on the call, and I end up discounting just to get a yes.
With KadePay
Offer three $350 installments collected from a method the client authorizes, or let eligible clients choose Affirm pay-over-time with provider approval. You keep your price and they get a manageable monthly amount.
Payment plansFood logs, goals, allergies and routines arrive on paper at the first visit, and I lose ten minutes of a sixty-minute assessment just reading them.
With KadePay
Send your intake questionnaire when you confirm the first appointment. The client answers and signs on their own phone after signing in, and the responses wait on their profile before you meet.
Forms and signaturesVideo follow-ups are easy to forget. A client misses the call, apologizes by text an hour later, and I have no clean way to apply my fee.
With KadePay
Automatic appointment reminders go out before each visit. Your dietitian no-show policy sits in the signed intake, so with card authorization in place you can charge the fee your signed policy describes.
Card on fileMy Saturday grocery store tour fills up by word of mouth, and then I am counting $25 bills in the parking lot before we start.
With KadePay
Sell nutrition workshop tickets through a payment link with QR check-in. Each guest pays ahead on their phone and you scan them in at the store entrance.
Payment links and QR codesHow it fits your week
A prospect finds your profile, taps the booking link and requests a free 15-minute discovery call. You confirm a time that suits your clinic hours.
Once the initial assessment is confirmed, the client completes your questionnaire and policies on their phone and authorizes a card for later bills.
After the assessment, send a program package link. The client pays in full, or you set the agreed installments for the next three months.
Each follow-up is requested through your link and redeemed against the package, with automatic appointment reminders beforehand so fewer calls are missed.
Share recipes and grocery lists in a read-only Gallery folder on the client profile, then offer a maintenance package when the program ends.
Every way your clients pay
Availability depends on your account setup and eligibility. You confirm Venmo and Zelle payments after checking they arrived.
Built in
Each tool writes to the same client record, from the first booking request to the receipt.
KadePay for nutritionists
Many owners of a dietitian private practice start cash-pay because packages are simpler to run than insurance. That only holds if the packages are easy to sell and easy to track. Cash-pay nutrition packages work best when the client pays once or on a clear schedule, and every follow-up is counted against what they bought.
A nutrition coaching program usually has three money moments: the nutrition consultation fee for the first assessment, the program itself, and occasional extras such as a class. KadePay handles each with a fixed payment link, a package or installment plan, and nutrition workshop tickets with QR check-in.
Paperwork belongs before the first visit. A nutrition intake form covering food preferences, goals and your policies, signed on a phone, means the assessment starts with conversation rather than clipboards. Your missed-visit fee and the terms of any dietitian payment plans can live in the same signed form.
If you also want to accept credit cards as a dietitian at community talks or in a shared office, Tap to Pay on a compatible phone works once payment setup is complete, and a printed QR lets clients pay an agreed amount without any reader.
CLEAR ANSWERS
One that handles the whole program, not just the calendar. KadePay takes discovery call and assessment requests, collects signed intake forms, sells follow-up packages and installment plans, and accepts cards, wallets, bank transfer and recorded Venmo or Zelle.
Many dietitians bundle an initial assessment with several follow-ups at a set price, for example $890 for one assessment and five follow-ups. In KadePay you sell that package once, record each visit as it happens, and each appointment is still booked on its own.
Yes. Agree on a set number of installments, such as three monthly payments of $350, collected from the saved method the client authorized. Eligible clients may also choose Affirm pay-over-time at checkout, subject to approval.
No. KadePay handles payments, booking requests, forms, packages and business notes for nutrition practices, not clinical records or insurance claims. Keep assessments, care notes and any medical nutrition therapy documentation in your clinical system, and use KadePay for the cash-pay side.
Yes. Create a ticket link for the event, share it by text or social media, and scan each guest's QR code at check-in. Tickets do not assign seats or cap attendance, so keep an eye on your own head count.
A solo dietitian can start on Pay-As-You-Go at $0 per month, with payment and usage fees on transactions. Team at $10 per month and Pro at $35 per month add recurring billing, expiring links and team members for a growing group practice. See the pricing page for details.
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