KADEPAY FOR PILATES STUDIOS
Reformer time is precious, and every empty carriage after a late cancel costs you. KadePay sells reformer class packs and memberships, takes private and duet session requests, holds an authorized card for the fee your policy sets, and collects waivers on each client's phone before they step on the machine.
Pay-As-You-Go starts at $0 per month. Usage and payment fees apply.
Sound familiar?
Boutique Pilates runs on tight margins: a limited number of machines, instructors paid per class and clients who expect a polished experience. These are the money moments owners and instructors bring up most, and what KadePay changes.
A client cancels at 6:40 for the 7:00 class. The machine sits empty, and charging the fee feels like a fight you do not want to start.
With KadePay
Ask every client to sign your cancellation policy and authorize a card when they join. A late cancel then becomes the pilates late cancel fee your signed policy describes, charged with a receipt and no debate at the desk.
Card on fileTwo friends book a duet at $50 each, one drops out the night before, and you are left deciding who pays what for what is now a private.
With KadePay
Bill each partner separately for duet pilates sessions, so one client's cancellation follows your policy for that client only. A note on each profile records who usually trains together.
Customer profiles and notesYour three-classes-for-$59 special ended in February, but the old link keeps circulating in group chats and new clients still expect the price.
With KadePay
On Team or Pro, sell the pilates intro offer as a limited-time link that stops accepting payments on the date you set. After the third class, send the client a membership link yourself.
Vanishing billsYour eight-class monthly members pay on different dates by different methods, and the first week of every month disappears into reminders.
With KadePay
Move pilates membership billing to recurring bills on Team or Pro, charged to each client's authorized method on the date you choose. Clients are notified with every charge and can revoke the authorization.
Recurring billingReformer work carries real risk, and a liability waiver signed on a clipboard is hard to find on the day you actually need it.
With KadePay
Send a pilates waiver and new-client questionnaire that clients sign on their own phone before the first class. Each signed form stays on the client's profile next to their packs and payments.
Forms and signaturesHow it fits your week
They tap the link in your bio, buy the three-class intro offer and sign your waiver and cancellation policy on the same phone, before you have even met.
At the desk, you record class one against their pack. If they want a private to learn the springs first, they request a time on your booking link.
Instructors offer 55-minute privates and duets with their own session lengths. Clients request a slot, you confirm it, and automatic reminders go out before the session.
After the intro, send a membership link. On Team or Pro, the monthly fee bills on schedule to the authorized card, and the client is notified each time.
For a mat pilates drop-in at the park or a pop-up class at a cafe, a printed QR code or Tap to Pay on a compatible phone takes payment on the spot.
Every way your clients pay
Availability depends on your account setup and eligibility. You confirm Venmo and Zelle payments after checking they arrived.
Built in
Each tool writes to the same client record, from the first booking request to the receipt.
KadePay for pilates studios
Pilates studio software has to respect how boutique Pilates earns: a limited number of reformers, premium private sessions and clients who commit through packs and memberships. KadePay concentrates on that revenue side. It sells reformer class packs and monthly memberships, takes requests for private pilates sessions and duets, and keeps waivers and policies signed before the first class.
The late cancel is where most studios lose money without noticing. With a signed policy and an authorized card on file, you can charge the fee your policy describes instead of writing it off, and the client receives a receipt. Duets get the same treatment, one partner at a time.
An intro offer works best when it has an end date. On Team or Pro, a vanishing link stops accepting payments when the promotion ends, so an old screenshot cannot buy last spring's price. New regulars then move to recurring billing on the date you choose.
KadePay does not limit the number of clients per class or keep a standby list for full reformer classes. Many studios keep their class timetable where it is today and use KadePay for payments, packs, privates, waivers and client notes.
CLEAR ANSWERS
The best fit handles packs, memberships, privates and late cancels without a heavy setup. KadePay does those from your phone, plus waivers, Tap to Pay and payment links. It does not manage class sizes, so it pairs well with the timetable you already publish.
Include the window and fee in a cancellation policy the client signs, and ask for card authorization at the same time. When a late cancel happens, charge the fee your signed policy describes from the authorized card. The client is notified and gets a receipt.
Yes. Create one package for an eight-class reformer pack and another for five privates, each with its own price. Record each class or session as it is used. Buying a package does not book a class or a private.
Many studios bill each partner for their half, such as $50 per person, so each client follows the cancellation policy individually. Send each partner a bill or let both buy a duet package, and note on their profiles who trains together.
Yes. Clients can pay by card, Apple Pay, Google Pay or ACH bank transfer from a link, and you can take Tap to Pay at the desk on a compatible phone. Affirm pay-over-time is available where the client is eligible, which helps with larger packs.
Pay-As-You-Go starts at $0 per month for an instructor renting a single reformer; payment and usage fees apply. Monthly memberships, instructor accounts and expiring intro links come with Team at $10 per month or Pro at $35 per month. See the pricing page for the full comparison.
YOUR WORK COMES FIRST
