KADEPAY FOR TOUR GUIDES & OPERATORS
A 10 AM walking tour, a private food tour for a bachelorette party at 2, and rain in tomorrow's forecast. KadePay sells tickets with QR check-in, takes deposits for private tours, collects signed waivers and keeps guest payments in one place, wherever your tour starts.
Pay-As-You-Go starts at $0 per month. Usage and payment fees apply.
Sound familiar?
Guides lead the tour, answer every question and keep a group together on busy sidewalks. These are the money moments small tour operators mention most, and how KadePay handles them without a back office.
Twelve people booked the 10 AM walk, eight arrived, and two of the missing four email that evening asking for refunds.
With KadePay
Sell walking tour tickets that are paid at purchase and checked in by QR code at the meeting point. Your refund rules go in the receipt text, so guests read them before they come.
Payment links and QR codesA family asks for a private three-hour tour, you block the whole day, and they cancel two days before for a cheaper option.
With KadePay
Confirm the request, then send a private tour deposit as a fixed-amount link with questions for date, meeting point and group size. The balance follows as a bill before the tour.
Payment links and QR codesThe forecast turns, you need to move twenty people to Sunday, and everyone answers your message at a different time.
With KadePay
State your rain or shine policy on each ticket and booking. When you do move a private tour, the guest requests the new time through your booking link and you confirm it.
Appointment bookingThe outfitter insists every rider signs a waiver, and paper forms at the bike rack eat fifteen minutes of the tour.
With KadePay
Send the tour waiver before the day. Each guest signs in, completes and signs it on their phone, and the signed waiver stays with their profile for next season.
Forms and signaturesGuests want to thank their guide at the end, but most of them carry no cash, and the moment passes on the sidewalk.
With KadePay
Show a printed Pay Direct QR at the last stop. Guests scan it, enter what they want to give and pay by card or phone wallet, and each tip appears in Transactions.
Ways to get paidHow it fits your week
One Flex Link in your social bio and on your printed flyers points to public tour tickets, private tour requests and gift cards for future tours.
Public tours sell as tickets paid at purchase. Private and group tours arrive as requests with the date and group size, and you confirm each one.
Waivers and trip questions are completed on guests' phones, and private groups pay the balance by bill before departure.
Scan each ticket's QR code as guests arrive, so you know exactly who is on the walk before you set off from the fountain.
Guests tip by QR at the last stop, and you download the day's transactions for your bookkeeper and handle any refund from the app.
Every way your guests pay
Availability depends on your account setup and eligibility. You confirm Venmo and Zelle payments after checking they arrived.
Built in
Each tool writes to the same guest record, from the first booking request to the receipt.
KadePay for tour guides
Most tour operator software is built for companies with a roster of guides and listings on every travel marketplace. A guide who runs three walking tours and a handful of private groups a week needs less: tickets, deposits, waivers and a way to get paid at the meeting point.
Walking tour tickets keep public departures simple. Guests pay when they buy, each ticket carries a QR code, and you check people in at the fountain or the church steps. Put your refund terms and rain or shine policy in the receipt text so they are the last thing guests read before the tour.
Private tours are where a deposit protects your day. A $150 deposit on a $600 food tour means the family has committed, and the balance arrives by bill before you meet. Schools and companies can pay a group tour invoice by bank transfer, which suits their accounts payable process.
Tour guide tips are part of the income, and fewer guests carry cash every season. A printed QR at the last stop lets guests tip by card or phone, and the money lands in the same record as your tickets and deposits.
CLEAR ANSWERS
For a solo guide, the best fit is simple: tickets for public tours, requests and deposits for private ones, waivers and an easy way to take tips. KadePay does that from your phone. If you sell through travel marketplaces, you can keep those listings and use KadePay for direct bookings.
Sell tickets that are paid when guests buy them, and state your no-show and refund rule in the receipt text. For private tours, take a deposit when you confirm and ask the organizer to sign your terms. You decide when a refund applies.
That is your call and your policy. With KadePay you can refund ticket buyers from the app, or ask a private group to request a new date through your booking link and confirm it. A clear rain or shine policy written before the season settles most questions.
Yes. Send the waiver form with the booking confirmation or ticket. Each guest signs in and completes it on their own phone, a parent signs for minors, and the signed waiver stays on the guest's profile for future tours.
No. Tickets include QR check-in, but they do not assign seats or stop selling at a set number, so keep an eye on sales for small departures. KadePay also does not manage guide schedules or marketplace listings; it focuses on payments, tickets, waivers and requests.
Pay-As-You-Go keeps the monthly price at $0, and payment and usage fees apply. Team at $10 per month and Pro at $35 per month add guide logins with permissions and recurring billing. The pricing page has the details.
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