KADEPAY FOR ESCAPE ROOMS
A team of eight from an accounting firm, a twelfth-birthday party and a couple redeeming a December gift card. KadePay handles private group requests, deposits, waivers signed on each player's phone, event tickets and gift cards, so your game masters can focus on the clues.
Pay-As-You-Go starts at $0 per month. Usage and payment fees apply.
Sound familiar?
Escape room owners build rooms, train game masters and reset props between groups. These are the money and paperwork moments owners mention most, and how KadePay helps your front desk run on time.
A group of six never shows and never calls, and the hour you held for them could have gone to another birthday party.
With KadePay
Take an escape room deposit with each confirmed private booking, and put your escape room no-show policy in the terms the organizer signs. With a card authorization, charge the fee your signed policy describes.
Card on fileHalf the group arrives on time, the other half fills out paper waivers in the lobby, and your 60-minute clock starts ten minutes late.
With KadePay
Send the escape room waiver with the confirmation. Each player signs in and signs it on their own phone before arriving, and a parent signs for anyone under 18.
Forms and signaturesThe office manager wants a bill with the company name for a 16-person team building escape room, not a card form sent over email.
With KadePay
Email the company a bill with your event details attached. They can pay by card or ACH bank transfer, and reminders go out until it is paid.
Ways to get paidThe parent wants two rooms back to back plus the party room, and keeping track of what was paid and what is still owed takes three texts.
With KadePay
Book the party as a request you confirm, take the deposit by link, and send the balance as a bill before the day. Notes on the profile keep the room choices and cake time straight.
Payment links and QR codesIn December, everyone wants to give an escape room as a gift, and paper certificates are easy to copy and hard to track.
With KadePay
Issue escape room gift cards from KadePay that buyers pay for with a card or phone wallet. Recipients see the gift card on your branded page, and every card is tracked with your other payments.
Payment links and QR codesHow it fits your week
The organizer picks a room and a time on your booking link and answers questions about group size and occasion. You check the request against your schedule and confirm it.
Send the deposit link with the confirmation, plus the waiver for every player to sign on their phone before they leave home.
Signed waivers are already on file, so your game master can skip the paperwork and start the briefing on time.
Charge the remaining balance to the card the organizer authorized, or send a bill. Corporate groups can pay by bank transfer, and the payer gets a receipt.
For a murder mystery night or a citywide puzzle hunt, sell escape room tickets with QR check-in at the door. Tickets do not assign seats or cap sales.
Every way your players pay
Availability depends on your account setup and eligibility. You confirm Venmo and Zelle payments after checking they arrived.
Built in
Each tool writes to the same player record, from the first booking request to the receipt.
KadePay for escape rooms
Most escape room booking software is built around public bookings with live availability on your website. Many independent venues also run on private groups, parties and corporate events, where a conversation, a deposit and a waiver matter more than a widget. KadePay is built for that side of the business: requests you confirm, deposits, waivers and payments.
An escape room birthday party is a small event with real costs: two game masters, a party room and a tight reset schedule. Take a deposit when you confirm, put the late arrival and no-show rules in the terms the parent signs, and send the balance a few days before the party.
Waivers are where many venues lose time. When each player signs on their own phone before arriving, your game master starts the briefing on time, and the waiver stays on that player's profile for the next visit. Returning players already have a profile, so their next booking starts with contact details and past visits on file.
Gift cards and tickets round out the year. Gift cards sell in December and come back as bookings in January, and tickets suit themed nights where headcount is flexible and guests arrive at different times.
CLEAR ANSWERS
It depends on how you sell. For private groups, parties and team events, KadePay handles booking requests you confirm, deposits, player waivers, balances and gift cards in one app. If most games are booked by the public from a live calendar, keep that tool and use KadePay alongside it.
Ask for a deposit when you confirm each booking, and put your no-show and late arrival terms in a form the organizer signs along with a card authorization. If a group does not show, charge the amount the signed terms describe. Automatic reminders before the game help too.
Yes. Share the waiver form with the organizer to pass along. Each player signs in, completes and signs it on their own phone, and a parent or guardian signs for anyone under 18. Signed waivers stay with each player's profile.
No. Players request a time through your booking link, and the request does not take a payment. Once you confirm, send the deposit link or charge the organizer's authorized card. Tickets for special events are paid at purchase and include QR check-in.
You can sell tickets with QR check-in, but tickets do not assign seats or stop selling at a room size. They work best for events with flexible headcount, such as puzzle hunts. For a fixed-size room, take the booking as a private request instead.
On Pay-As-You-Go the monthly price is $0, and payment and usage fees apply. Team at $10 per month and Pro at $35 per month add logins for game masters with their own permissions; details are on the pricing page.
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