KADEPAY FOR TUTORS & TUTORING CENTERS
Algebra on Tuesday, SAT prep on Thursday, and a parent who still owes for last month. KadePay brings prepaid tutoring sessions, booking requests, signed policies and family bills into one place, so the hour goes to fractions and essay structure instead of payment follow-ups.
Pay-As-You-Go starts at $0 per month. Usage and payment fees apply.
Sound familiar?
Most tutors run the business between sessions, from a phone in the car or a corner table at the library. These are the money moments tutors describe most often, and how KadePay deals with them.
You taught four sessions in March, texted the total, and three weeks later you are still not sure whether the Venmo ever came through.
With KadePay
Send one bill per family by text or email, with reminders until it is paid. If a parent prefers Venmo or Zelle, record the payment so every session on the bill shows as settled.
Ways to get paidSoccer practice ran late, a cold came on, or the chemistry test got moved. The slot is gone, and so is the income you planned around.
With KadePay
Put your tutoring cancellation policy in a sign-up form the parent signs, and ask for a card authorization at the same time. After a late cancel, charge the fee your signed policy describes.
Forms and signaturesA family bought ten sessions in September, and by November nobody can say for sure whether three are left or five.
With KadePay
Sell tutoring packages of 5, 10 or 20 sessions and record each one as it is used, so the parent sees the same count you do. Booking each session stays a separate step.
Packages and sessionsFinals week, sports seasons and holiday breaks reshuffle every family's week, and the back-and-forth texts follow you into the evening.
With KadePay
Share a booking link with your subjects, session lengths and open hours. Parents request a time, you confirm the ones that fit, and automatic reminders go out before each session.
Appointment bookingOnce you add tutors and rooms, month-end tutoring center billing becomes a weekend of spreadsheets and copied invoice emails.
With KadePay
On Team or Pro, set up recurring monthly bills per family, give each tutor a login with the permissions you choose, and download transactions for your bookkeeper when the month closes.
Recurring billingHow it fits your week
They tap the link in your website or a school newsletter, pick a subject and request a first session. You review the request against your week and confirm it.
The parent answers your questions about grade level, goals and upcoming tests, signs your policies, and can authorize a card for future sessions.
Teach at the kitchen table, the library or over video. Private notes on the student profile track goals, test dates and which parent handles payment.
Charge the authorized card after each session, count a session from a package, or send a monthly bill. Online tutoring payments work the same way for a family in another state.
Upload graded worksheets and practice tests to a Gallery folder on the student profile and share it read-only with the parent before your next check-in.
Every way your students pay
Availability depends on your account setup and eligibility. You confirm Venmo and Zelle payments after checking they arrived.
Built in
Each tool writes to the same student record, from the first booking request to the receipt.
KadePay for tutors
Learning how to get paid as a tutor usually starts with Venmo requests and a notes app, and that holds up until you have a dozen families. Software earns its place when it removes the follow-up: a bill that reminds the parent for you, a card the parent authorized once, and a clear record of which sessions are paid.
Prepaid tutoring sessions are the simplest protection against the September rush and the May drop-off. A 10-session SAT package paid up front at $850 gives the family a better rate and gives you income you can plan around. KadePay counts each session as you record it, and the parent can check what remains on their family page.
A written tutoring cancellation policy matters most when it was signed before the first session. Keep it short: how much notice you need, what happens after that, and whether a session moves or is charged. With the policy and a card authorization on file, you can apply it without a long conversation.
For a center, the same tools scale up. Each tutor gets a login, recurring bills cover weekly slots, and transaction downloads go to your bookkeeper. Parents can pay by card, Apple Pay, Google Pay or bank transfer, and you record Venmo or Zelle with no KadePay fee.
CLEAR ANSWERS
Look for something that handles the whole loop: parents request a session, sign your policy and pay by card, bank transfer or a prepaid package. KadePay does that from one app, with bill reminders and a family page, and it works for one tutor or a small center.
Write the rule into a sign-up form the parent signs, for example 24 hours' notice or the session is charged. Ask for a card authorization at the same time. When a late cancellation happens, charge the fee your signed policy describes, and the parent receives a receipt.
Yes. The parent sends money from their own Zelle or Venmo app, and you record it against their bill in KadePay, which charges no fee on recorded Venmo or Zelle payments. You still confirm the money reached your account.
No. Teach on the video platform you already use. KadePay handles booking requests, sign-up forms, packages and payments, and you record each package session yourself. It does not run lessons, grade work or take attendance for you.
Yes. Create a package of 5, 10 or 20 sessions at your package price, share the link, and record each session as it is used. Buying a package does not book a time, so the parent still requests each session or you schedule it together.
A solo tutor can start on Pay-As-You-Go, which is $0 per month; payment and usage fees apply. Centers that want recurring bills and tutor logins look at Team at $10 or Pro at $35 per month. The pricing page lists what each plan includes.
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