KADEPAY FOR JANITORIAL & COMMERCIAL CLEANING
Your team mops the lobby at 10 PM, and the office manager pays whenever the invoice reaches the right inbox. KadePay sends each contract its bill on time, follows up with reminders and lets accounts pay by bank transfer or card from the link.
Pay-As-You-Go starts at $0 per month. Usage and payment fees apply.
Sound familiar?
Commercial accounts are steady work with slow money. Thirty-day terms stretch to sixty, extra work turns into a debate and site details live in one supervisor's head. These are the spots KadePay covers for janitorial owners.
The property manager approves the work, the invoice sits in accounts payable, and you are covering supplies and wages for two months before the money lands.
With KadePay
Send each account its bill by email with automatic reminders as the due date passes. Accounts pay by ACH bank transfer or card from the link, and you see who is still open.
Ways to get paidTwelve buildings, twelve contract amounts, and on the first of every month you rebuild the same invoices one at a time.
With KadePay
On the Team or Pro plan, set each contract up as recurring billing at its monthly amount. Accounts that authorize a bank account or card are charged on schedule, and the rest receive a bill.
Recurring billingYour crew stripped and waxed the break room floor after a spill, and now the facility contact says it was never requested.
With KadePay
Bill extra work separately and attach before-and-after photos and the signed request to the bill, so the person paying sees exactly what was done and when.
Payment links and QR codesYour night lead knows the alarm code, which closet holds supplies and which suite never gets vacuumed. When she is out, the new crew calls you at 11 PM.
With KadePay
Keep the alarm code, supply closet location, trash routine and contact names in private notes on each client profile. Clients never see these notes, and your team can check them before a shift.
Customer profiles and notesA builder wants a post-construction clean on Saturday, and you have no idea whether the general contractor pays on time.
With KadePay
Send a fixed-amount deposit link before you book the crew and bill the balance when the punch list is clean. Bill the balance with photos attached so it gets approved faster.
Payment links and QR codesHow it fits your week
After the site walk, send a service agreement with scope, frequency and payment terms. The facility contact signs it on their phone and it stays with the account.
The client authorizes a bank account or card for current and future bills, or chooses to receive a bill each month and pay from the link.
Each account has its own address and private notes covering entry, alarm, supply storage and the suite that must be finished by 6 AM.
Recurring contract billing on Team or Pro plans covers the monthly amount, and extra work goes out as a separate bill with photos attached.
Reminders go out on bills that stay open, payments land in one place, and you download transactions for your bookkeeper at month end.
Every way your clients pay
Availability depends on your account setup and eligibility. You confirm Venmo and Zelle payments after checking they arrived.
Built in
Each tool writes to the same client record, from the first booking request to the receipt.
KadePay for commercial cleaners
The best app for commercial cleaning business owners is usually the one that shortens the gap between finishing the work and getting paid. Large platforms bundle bidding, labor and crew tools. If your bigger problem is recurring cleaning contracts that are invoiced late and paid later, start with billing and collection.
A monthly janitorial invoice should be predictable for both sides. KadePay lets you set each contract amount once on Team or Pro plans, send it on the same day every month and attach anything the client needs to approve it. Net 30 cleaning invoices get reminders without you writing a single follow-up email.
Office cleaning payments move faster when paying is easy. ACH payments for cleaning companies keep card costs down on large contracts, and where permitted you can pass eligible credit-card fees to clients who prefer to pay by card. Either way, the payment lands next to the bill it settles.
Start each account with a commercial cleaning service agreement that spells out scope, frequency, extra-work rates and payment terms. For one-time work, a post-construction cleaning deposit protects your Saturday crew. Every commercial cleaning invoice then points back to an agreement the client already signed.
CLEAR ANSWERS
Look for recurring contract billing, reminders on open bills, bank transfer and card payments, and a place for site notes. KadePay covers those on the Team and Pro plans, along with signed agreements, photos attached to bills and team member permissions.
Yes. Clients can pay a bill by ACH bank transfer from the payment link, or authorize a bank account for current and future bills. Many cleaning companies prefer bank transfer for large monthly contracts.
Send bills on the same day every month, put the due date on the bill, and let reminders follow up while the bill is open. A link they can pay by card or bank transfer removes the excuse of waiting for a check run.
Send a separate bill for the extra work and attach before-and-after photos and the signed or written request. The client sees what was done and pays from the same kind of link they use for the monthly contract.
No. KadePay does not plan crew shifts or handle wages. It covers billing, payments, signed agreements, site notes and appointments, so many owners keep a separate tool for staffing and use KadePay for the money side of each account.
While you land your first few contracts, Pay-As-You-Go starts at $0 per month; payment and usage fees apply. Recurring contract billing and team members are on the Team plan at $10 per month and the Pro plan at $35 per month. See the KadePay pricing page for details.
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