KADEPAY FOR AGENCIES & SOCIAL MEDIA MANAGERS
Content calendars, ad accounts and client calls already fill your week. KadePay bills each marketing agency retainer on the same day every month, collects a deposit before onboarding, keeps signed scope with the client and turns extra requests into a separate bill, so revenue does not depend on your memory.
Pay-As-You-Go starts at $0 per month. Usage and payment fees apply.
Sound familiar?
Agency owners and freelance social media managers describe the same money problems: retainers that drift, clients who ghost after launch and requests that quietly grow. Here is how KadePay keeps each of them in check.
You build each client's invoice by hand at the start of the month, and in a busy week billing slips by several days.
With KadePay
Set each marketing agency retainer as a recurring bill on Team or Pro. Clients authorize a card or bank account once, and every month bills on the same date without rebuilding anything.
Recurring billingThe retainer covered twelve posts and a monthly report, and somehow you are now editing reels and answering comments at midnight.
With KadePay
Keep the agreed scope in a signed form on the client's profile. When extra work comes up, send a separate bill or a fixed-amount link for the add-on before you start it.
Forms and signaturesYou build the content calendar and audit their accounts, then the client disappears before the first invoice is paid.
With KadePay
Collect a 50% deposit or the first month in advance with a payment link, and send your client onboarding form at the same time so brand details arrive with the money.
Payment links and QR codesPaying a client's ad budget yourself and waiting for reimbursement turns your agency into a short-term lender.
With KadePay
Send a separate ad spend invoice before the campaign runs, or charge the agreed budget to the client's authorized card on file each month, with a receipt they can pass to their bookkeeper.
Card on fileOne client pays by card, one sends Zelle, and one needs an invoice for their accounts payable team, and you track all of it in a spreadsheet.
With KadePay
Every client can pay the same bill link by card, Apple Pay, Google Pay or ACH. Zelle and Venmo payments sent from their own app are recorded so the retainer shows as paid.
Venmo, Zelle and cardsHow it fits your week
A prospect taps the link in your bio or on your site and requests a 30-minute strategy call. You confirm it when it fits around client work.
Send your social media manager contract and onboarding questionnaire as KadePay forms. The client signs and fills in brand details, goals and approval contacts on their phone.
A payment link collects the deposit or first month before you start the audit and content calendar. Cards, wallets and bank transfer all work.
On Team or Pro, the monthly retainer bills on a set date and charges the method the client authorized. Clients see every bill on your branded business page.
Out-of-scope reels, a launch campaign or a month of ad spend go out as separate bills with the brief attached, so nothing waits for the next retainer.
Every way your clients pay
Availability depends on your account setup and eligibility. You confirm Venmo and Zelle payments after checking they arrived.
Built in
Each tool writes to the same client record, from the first booking request to the receipt.
KadePay for marketing agencies
Invoicing software for marketing agencies earns its keep on the first of the month. Most of an agency's revenue is recurring, so a good setup bills every retainer from an authorized card or bank account and leaves account managers free to manage accounts. A three-person shop with fifteen clients should not need a billing afternoon every month.
If you are working out how to get paid as a social media manager, start with terms: a signed social media manager contract that lists deliverables, a deposit or first month in advance, and a clear rate for extras. That makes scope creep a billing question instead of an argument.
Ad spend is the other cash-flow trap. Bill it separately from your fee, ideally before the campaign runs, so client budgets never sit on your agency card. KadePay keeps the retainer, the ad spend invoice and any add-ons on the same client profile, so a quarterly review with the client starts from one clear payment history.
KadePay does not schedule posts, report on campaigns or manage tasks. It is the billing, onboarding and payment side of the agency, and you can download transactions for your bookkeeper whenever they ask.
CLEAR ANSWERS
Look for recurring billing that charges an authorized card or bank account, plus a simple way to bill extras without a new contract. KadePay does both on Team or Pro, and adds onboarding forms, deposit links and reminders for anything that stays unpaid.
Most charge a monthly retainer paid in advance, often with a deposit or the first month due before onboarding. With KadePay, clients pay by card, Apple Pay, Google Pay or ACH, or send Zelle or Venmo that you record against the bill.
For project work like a brand launch or a content sprint, many agencies take half before starting and the rest on delivery. For retainers, the first month in advance does the same job. Send either one as a fixed-amount payment link.
Send a separate bill for the agreed ad budget before the month starts, or, with the client's authorization, charge their saved card for it. Keeping ad spend apart from your management fee makes it clear what the client is paying for.
It helps. Put the included deliverables in a signed form, and when a client asks for more, send a fixed-amount link or a separate bill for the extra before you start. The signed scope stays on their profile for reference.
Recurring client retainers, vanishing bills and seats for account managers come with Team at $10 per month or Pro at $35 per month. A freelancer just starting out can use Pay-As-You-Go at $0 per month, with payment and usage fees. The pricing page has the full comparison.
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