KADEPAY FOR SPEECH THERAPISTS
Your clients are often four years old, and the person paying is a parent juggling three calendars. KadePay gives SLPs a request-based booking link, signed policies from parents, a card on file for weekly sessions and simple monthly bills, so you can plan therapy instead of chasing payments.
Pay-As-You-Go starts at $0 per month. Usage and payment fees apply.
Sound familiar?
SLPs in private practice juggle parents' schedules, school calendars and families who pay out of pocket. These are the money and scheduling moments that come up again and again, and how KadePay handles each one.
A runny nose at 7 AM means a cancelled 3:15 session, and that after-school slot is the one every other family on my list wants.
With KadePay
Have parents sign your speech therapy cancellation policy at intake and authorize a card. Automatic appointment reminders go out before each session, and if a late cancellation happens you charge the fee your signed policy describes.
Card on fileSome parents pay by Venmo, some forget for a month, and I spend Friday nights matching payments to sessions in a notebook.
With KadePay
Charge the parent's authorized card after each session, or send one monthly bill for the sessions held, such as four 30-minute sessions for $520. Recorded Venmo or Zelle payments carry no KadePay fee.
Ways to get paidParents fill in milestones, school details and concerns on a clipboard while their toddler tries to escape the waiting room.
With KadePay
Send the pediatric speech therapy intake questionnaire and consent as forms the parent completes and signs on their phone after signing in. Answers stay on the client profile before the evaluation.
Forms and signaturesOn Tuesdays I see two kids at home, one at daycare and three at my office. Keeping addresses straight and getting paid at each stop is a lot.
With KadePay
Give each appointment its own location, block drive time, and take payment on the spot with Tap to Pay on a compatible phone after setup, or charge the card on file later.
Appointment bookingSome parents would rather pay for ten sessions up front at a small discount than see a charge land every single week.
With KadePay
Sell speech therapy session packages of ten or twenty sessions and record each one as it is used. Parents see the balance on your branded business page, and each session is still requested and confirmed.
Packages and sessionsHow it fits your week
After a pediatrician or teacher mentions speech concerns, a parent taps your booking link and requests an evaluation time. You confirm it from your phone.
The parent completes intake, consent and your attendance policy on their phone and authorizes a card for therapy sessions.
After the evaluation, the family requests weekly session times through the same link, and automatic reminders help them remember busy after-school slots.
Charge the authorized card after each session, or send a monthly bill for the sessions held. Every payment shows up on the client's profile.
Add private business notes like which parent handles pickup or which daycare door to use. Therapy notes stay in your clinical documentation.
Every way your clients pay
Availability depends on your account setup and eligibility. You confirm Venmo and Zelle payments after checking they arrived.
Built in
Each tool writes to the same client record, from the first booking request to the receipt.
KadePay for speech therapists
Many a private practice SLP already uses a clinical documentation system for evaluations, goals and session notes, and still needs something for the business side. That side should make it easy for a parent to request a time, sign policies and pay without a weekly reminder from you.
Private pay speech therapy is usually billed one of three ways: per session to a card on file, as a monthly speech therapy invoice for the sessions held, or as a prepaid block. KadePay supports all three, and parent payments by Venmo or Zelle can be recorded next to card payments on the same client record.
Attendance is the hardest part of pediatric work. A speech therapy cancellation policy signed during pediatric speech therapy intake, a card authorized at the same time and automatic reminders before after-school sessions help protect the slots families compete for.
Home-based speech therapy adds addresses and drive time. Each KadePay appointment can carry its own location, whether that is a family's kitchen table, a daycare classroom or a treatment room you rent by the hour. Vacation and time blocks keep your booking link honest about when you are actually available, including school breaks and summer weeks.
CLEAR ANSWERS
If your documentation system already handles evaluations and goals, look for a business tool that parents find easy. KadePay covers booking requests, signed intake and policies, SLP card on file, monthly bills, session packages and home visit locations.
Pick one rhythm and keep it consistent: charge an authorized card after each session, send a monthly bill for sessions held, or sell a prepaid block. KadePay supports each, and parents pay by card, wallet, bank transfer or recorded Venmo and Zelle.
Yes, if the parent agreed to it. Put the fee in a policy the parent signs at intake, ask them to authorize a card on file, and charge the fee your signed policy describes when a late cancellation happens. Check payer contracts before applying fees to insured clients.
No. KadePay handles payments, booking requests, forms, packages and business notes for speech practices, not clinical records or insurance claims. Keep evaluations, goals and session documentation in your clinical system; KadePay covers parent payments, scheduling requests and signed policies.
Yes. Sell a package of ten or twenty sessions and record each one as it is used. Parents can check the remaining balance on your business page, and buying the block does not book sessions, so each one is requested separately.
An SLP starting out can use Pay-As-You-Go at $0 per month; payment and usage fees apply. Team at $10 per month and Pro at $35 per month add team members and recurring billing for clinics with more than one therapist. Details are on the pricing page.
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